Records Management Unit (Record Group SC2.01)

Object Type: Folder
In Folder: Secretary of the Commonwealth (Record Group SC)

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St 1919, c 350, s 24 established a Supervisor of Public Records under the state secretary, succeeding the earlier Commissioner of Public Records in overseeing the care and custody of the records of the counties, cities, towns, and of state agencies in Massachusetts. The Supervisor and the Public Records Division provided services such as site records surveys, specification of standards for paper and ink, and oversight of records disposition activities. --Starting in the late 1970s, a records management team within the division (later known as the Records Management Unit) provided services such as appraising records and conducting records surveys, as well as developing and interpreting records retention and disposal schedules for county and municipal entities and state agencies. It also provided information and reports with guidance on best practices in areas such as records management, vault specifications and other record safekeeping, and electronic records. Since 1982 this unit has operated as a part of the Massachusetts Archives.

Record Details

Description: St 1919, c 350, s 24 established a Supervisor of Public Records under the state secretary, succeeding the earlier Commissioner of Public Records in overseeing the care and custody of the records of the counties, cities, towns, and of state agencies in Massachusetts. The Supervisor and the Public Records Division provided services such as site records surveys, specification of standards for paper and ink, and oversight of records disposition activities. --Starting in the late 1970s, a records management team within the division (later known as the Records Management Unit) provided services such as appraising records and conducting records surveys, as well as developing and interpreting records retention and disposal schedules for county and municipal entities and state agencies. It also provided information and reports with guidance on best practices in areas such as records management, vault specifications and other record safekeeping, and electronic records. Since 1982 this unit has operated as a part of the Massachusetts Archives.

Record Identifiers

Record Group: SC2.01

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On the Record newsletter, 2020–

Since the 1970s, a records management team within the Massachusetts state secretary's Public Records Division provided services such as appraising records, conducting record surveys, and developing and interpreting records retention schedules for state agencies and county and municipal entities. Since 1982, this Records Management Unit has operated as part of the Massachusetts Archives, the repository for all Massachusetts permanent state public records. Series consists of a newsletter published monthly since March 2020 by the Archives and the Records Management Unit to provide information and advice on topics of current interest to public records managers of the Commonwealth at the municipal, county, and state levels, with special emphasis on records in digital form.